330 Cranberry Street Newland, NC 28657 |
Vendor Agreement Form Newland Christmas Tree Festival 2024
GROWERS, FOOD, ARTS & CRAFTS VENDORS APPLICATION & AGREEMENT
Festival Dates & Times:
Friday, October 18, 2024 | Saturday, October 19, 2024
3:00pm - 9:00pm | 10:00am - 9:00pm
Thank you for your interest in being an Arts & Crafts vendor at the 2024 Newland Christmas Tree festival. The event takes place at the town square in downtown Newland, NC and includes live music, great food, arts & crafts, and fun for the whole family.
Eligible vendors must be approved by The Newland Christmas Tree Festival 501C3, otherwise known as “The Festival”. The Arts & Crafts area of the festival includes any artist producing their own original work. Work made from kits, commercial molds, patterns, or copyrighted designs not owned by the artist will not be accepted. Any commercial embellishments must be subordinate to the handcrafted work.
Booth Fee:
10 ft x 10ft - $250.00
15ft x 10ft - $300.00
20 ft x 10ft - $350.00
(must provide own extension cord)
[OR]
$50.00 booth setup fee + 10% of gross sales - your choice
Type of Vendor: Circle the Appropriate Category
I - Tree Grower Vendor
II - Craft Vendor
III - Food Vendor - Must bring your own generator.
Vendor Agreement:
I, ________________________________________________, agree to be an Arts & Crafts vendor at Newland’s 2024 Christmas Tree Festival in the area assigned to me. A check for half or the total booth fee and photos of items to be sold are due to The Festival at the time the space is reserved.
Furthermore,
I agree to pay rent specified for the booth size and electrical requirements marked on the application to this agreement. One half (1/2) of all fees are due no later than August 1, 2024. All remaining fees are due no later than September 1, 2024. Any cancellation before August 15, 2024, will result in 50% forfeiture of rental fees. Any cancellation after September 1, 2022, will result in 100% forfeiture of rental fees.
I agree to indemnify and hold harmless The Festival and the town of Newland, NC and the staff and boards of these organizations against any claim or action of any cause. Security for the area is provided by The Festival, however, neither the Town of Newland nor The Festival are liable for loss, theft, or damage.
I will submit a list of items to be sold and four (4) photos of my work or booth with a non-refundable check for $25 to The Festival for consideration by June 1, 2024. Please circle any items that are primary or essential to your business. The Festival reserves the right to restrict vendors and items to prevent the excessive repetition of items sold.
The Festival also reserves the right to reject any vendors who misrepresent their work in photos.
Notification letters will be mailed along with photos and undeposited checks of vendors who are not accepted to the festival by July 1, 2024.
I understand that The Festival has the right to refuse rental or booth space for any reason.
I understand that vendors who have exhibited at past fairs are not pre-juried for this one.
I understand it is my responsibility to provide my own tent, trailer, display items, and extension cords needed for my area.
I understand I am responsible for charging and paying state taxes.
I understand that I must abide by the following set up time constraints:
Set up: Thursday, October 17, 9:00 am to 9:00 pm; Friday until 12:00 pm
No vehicles are allowed on site after 12:00 pm Friday. Please remove your vehicle by this time.
Tear down: Sunday, October 20, 6:00pm
I understand that it is my responsibility to return the area in and around my booth to the same or better condition than when I arrived in order to receive a refund of the $50 clean-up fee. These returned fees shall be mailed to the vendor.
Any violation of this agreement will permit the immediate termination of this agreement and forfeiture of any booth rental fees. The Festival reserves the right to ask any vendor to leave the premises if this contract is violated by the vendor.
All booth prices include one (1) 110 volt 20-amp electrical service. There is a $50.00 Charge for 50-amp service or 220 volts. AN ADDITIONAL $100.00 CHARGE WILL BE ADDED TO THE ABOVE FEES FOR ANY CHANGE IN ELECTRICAL REQUIREMENTS AFTER SEPTEMBER 15, 2022.
________________________________________ _________________________
Vendor Signature | Date